Inventory Tracking for Salons: Never Run Out of Stock
Automatic low-stock alerts. Real-time tracking. Know exactly what to order.
Running out of a colour or a shampoo mid-service costs more than the product itself — it costs the appointment. This guide sets up a simple, real-time inventory workflow in AyeSalon so stock deducts itself as services happen, alerts fire before you run out, and purchases stay reconciled automatically.
5 Steps to Real-Time Inventory Tracking
1. Add Your Products to Inventory
Every product your salon uses or sells needs a record before tracking can start.
Go to Inventory → Add Product
Enter name, brand, unit of measure, purchase price, and selling price
Set the opening stock count for each product
Repeat for retail products and back-of-house consumables alike
2. Set Low-Stock Alert Thresholds
A minimum stock level per product is what turns tracking into an early-warning system.
For each product, set a minimum stock level
AyeSalon alerts you when stock drops below that number
Set thresholds higher for fast-moving products, lower for slow movers
Reorder before you run out mid-service, not after
3. Link Products to Services
This is what makes stock deduction automatic instead of a manual end-of-day guess.
Go to Services → select a service
Link the products consumed during that service
AyeSalon deducts the linked quantity automatically each time the service is performed
Gives you accurate per-service cost and usage data over time
4. Record Supplier Purchases
Keeping purchases in the same system as usage is what makes the numbers trustworthy.
When new stock arrives, go to Inventory → Purchases
Record the purchase quantity and cost
This updates your stock count and tracks product costs automatically
Builds a purchase history per supplier for price comparison
5. Review Stock Reports Monthly
The monthly review is where inventory tracking turns into inventory planning.
Go to Reports → Inventory
Review stock levels, product usage, and low-stock alerts
Check the total value of your current inventory
Use usage trends to plan next month's purchases
What Real-Time Tracking Gets You
Stock Deduction
Automatic
Happens at checkout, not end-of-day
Alerts
Before Empty
Reorder ahead of the threshold you set
Purchase Records
Reconciled
Costs and counts stay in sync
Reporting
Monthly
Usage trends inform next month's orders
Track Your Salon Inventory
Add products, set low-stock thresholds, get automatic alerts.